Multi-Family Construction and Repair Application Guide

For the Renew NC Multi-Family Construction and Repair Program: Non-LIHTC

This user guide provides step-by-step instructions for completing and submitting an application for the Multi-Family Construction and Repair (MCR): Non-LIHTC Program through the Renew NC Grant Portal. This program is administered by the North Carolina Department of Commerce, Division of Community Revitalization (DCR). The MCR Program uses CDBG-DR funds to support the construction and repair of affordable multi-family rental housing in areas most impacted and distressed by Hurricane Helene. 

The guide walks participants through accessing the portal, managing their account, and completing each section of the application and submission. It is intended to help applicants enter complete and accurate information so their submissions can be reviewed without delay.

Application Process Guide

  • 1

    Access the Renew NC Grant Portal

    Sign in to your Renew NC Grant Portal account. 

    New users must register for an account.

    Sign In to the Portal

  • 2

    Start an Application

    How the Application Becomes Available

    The full application does not open on its own. It becomes available only after the prescreen step is resolved in one of two ways:

    • Complete the prescreen: If you choose to participate in the optional prescreen, DCR opens your full application after the prescreen is finished.
    • Opt out of the prescreen: If you choose not to participate in the prescreen, DCR opens your full application so you can begin directly.

    In both cases, DCR opens the application for you. You will receive an email notification from DCR program staff when it is ready. Once you log in, the application appears on your dashboard and you can start it using the steps below.

    Please note: Once the full application phase begins, the option for prescreen technical assistance is no longer available, and this step cannot be reversed.

    Access the Application

    Upon logging in, the participant dashboard will become visible, including a list of the program(s) available for new applications. 

    1. Select “Start Application” next to the program that you would like to complete an application for.  
    2. In the pop-up window that appears, enter in the case name using the format suggested ‘Organization Name – Project Name’.
    3. Select “Start Application” to begin the application process.
    4. Select “Click here to continue” to move on to complete the application for your potential project.

    Please note:

    • This application permits one project with a maximum of five site locations.
    • Applicants must create a new application for each separate project they wish to submit. 
    • Multiple projects may not be combined or submitted under a single application. If you are applying for funding for more than one project, repeat the application process and complete a separate application for each project.

    Complete each section listed in the left-hand navigation menu. Sections are lettered A through I and conclude with the Certifications and Submit section. As you finish each section, a check mark appears next to it. All sections must be complete before the application can be submitted.

  • 3

    Section A: Applicant Information

    This section collects profile information about the entity applying for CDBG-DR Multi-Family Construction and Repair (MCR) Program funds. Please provide complete details for your organization. 

    Note the following:

    • The applicant must be a legal entity eligible under the MCR Program.
    • The primary contact should be the individual responsible for managing the application process.
    • A valid Unique Entity Identifier (UEI) number and SAM.gov registration status are required for eligibility.
    • Indicate whether the individual signing this application has the legal authority to bind the organization.
    • Supporting documentation will be required in the Compliance Section (Section H) of the application that supports your answers. A list of the requested documents can be found in the Documentation Checklist, which is provided for the applicant’s optional use.

    Enter the following information on this step:

    • A.1. Legal Name of Applicant Entity – Enter the full legal name of the organization.
    • A.2. Type of Entity – Select the applicable entity type.
      • A.2a. Type of Entity (Other) – If “Other” is selected for Type of Entity, enter a brief description of the entity type.
    • A.3. Mailing Address – Enter the organization’s mailing address.
    • A.4. Active SAM.gov Registration – Indicate whether your legal entity has an active SAM.gov registration.
    • A.5. Unique Entity Identifier (UEI) – Enter the organization’s UEI.
    • A.6. Authorized Officer and Primary Signatory – Enter the name and title of the individual authorized to sign on behalf of the organization.
    • A.7. Primary Contact Name – Enter the primary point of contact.
    • A.8. Primary Contact Title – Enter the contact’s title.
    • A.9. Primary Contact Email Address – Enter a valid email address.
    • A.10. Primary Contact Phone Number – Enter a valid phone number.
    • A.11. Federal Employer Identification Number (FEIN) – Enter the organization’s FEIN.
    • A.12. Third-Party Designee (TPD) – Indicate whether there is a third-party designee responsible for working on this application on your behalf.
    • A.13. TPD First Name – Enter the designee’s first name.
    • A.14. TPD Last Name – Enter the designee’s last name.
    • A.15. TPD Email Address – Enter the designee’s email address.
    • A.16. TPD Organization Legal Name – Enter the legal name of the designee’s organization. Select the checkbox to authorize the designee to act on your behalf, including making decisions.

    Save and Continue

    • Select "Save" to store your entries and return later, or
    • Select "Complete and Continue" to proceed to the next section of the application.

    Once all required fields in this section are completed, a check mark will appear next to Section A: Applicant Information in the left-hand navigation menu. 

    Note: Applicants may use the left-hand menu to navigate back and forth between sections at any time. Completed sections remain editable unless the application has been submitted. 

  • 4

    Section B: Project Eligibility

    Applicants must meet all threshold criteria to advance in the application process. Among other requirements, applicants must demonstrate that the proposed project:

    • Meets an eligible activity listed in Section 105(a) of the Housing and Community Development Act of 1974 (HCDA), see our Policies & Procedures (DCR Renew NC Multi-Family Construction and Repair Program Policies and Procedures) manual for additional guidance;
    • Satisfies a CDBG-DR National Objective (LMH or Urgent Need);
    • Directly ties back to unmet needs caused by Hurricane Helene; and
    • Is located within HUD-identified or State-identified most impacted and distressed (MID) county.

    Supporting documentation will be required in the Compliance Section (Section H) of the application that supports your answers. A list of the requested documents can be found in the Documentation Checklist, which is provided for the applicant’s optional use.

    Please note: 

    If your project has gone through the prescreen process, the one-line project address shown is read-only and provided for your convenience. Please copy it into the address fields below using a standard multi-component address format. Otherwise, please enter the address directly in the fields.

    Enter the following information on this step:

    • B.1. Project Location Address Submitted in Prescreen – Confirm the project location address submitted during the Prescreen Step.
      • B.1a. Project Location Address – Enter the full project location address, including the street address, city, state, and ZIP code. This is required even if the project location has not changed from the address provided during the Prescreen Step.
      • B.1b. Most Impacted and Distressed (MID) County – Select the Most Impacted and Distressed (MID) County in which the project will be located. As outlined in HUD’s 2025 Revised Universal Notice, at least 80% of funding awarded to the State must benefit HUD-identified MID areas, with up to 20% permitted to benefit State-identified MID areas.
      • B.1c. Total Estimated CDBG-DR Funding Request of this Project Location – Enter the estimated CDBG-DR funding requested for this project location. This application permits one project with a maximum of five project locations associated with the same applicant.
    • B.2. Is there an additional project address? – Indicate whether there is an additional project location. 
      • If yes, complete the following for the second project location:
        • Second Project Location Address (2nd) – Enter the full project location address, including the street address, city, state, and ZIP code. This is required even if the project location has not changed from the address provided during the Prescreen Step.
        • Most Impacted and Distressed (MID) County – Select the Most Impacted and Distressed (MID) County in which this project location will be located.
        • Total Estimated CDBG-DR Funding Request of this 2nd Project Location – Enter the estimated CDBG-DR funding requested for this project location.
      • B.2a. Is there an additional project address? – Indicate whether there is an additional project location. If yes, complete the following for the third project location:
        • Third Project Location Address (3rd) – Enter the full project location address, including the street address, city, state, and ZIP code. This is required even if the project location has not changed from the address provided during the Prescreen Step.
        • Most Impacted and Distressed (MID) County – Select the Most Impacted and Distressed (MID) County in which this project location will be located.
        • Total Estimated CDBG-DR Funding Request of this 3rd Project Location – Enter the estimated CDBG-DR funding requested for this project location.
      • B.2b. Is there an additional project address? – Indicate whether there is an additional project location. If yes, complete the following for the fourth project location:
        • Fourth Project Location Address (4th) – Enter the full project location address, including the street address, city, state, and ZIP code. This is required even if the project location has not changed from the address provided during the Prescreen Step.
        • Most Impacted and Distressed (MID) County – Select the Most Impacted and Distressed (MID) County in which this project location will be located.
        • Total Estimated CDBG-DR Funding Request of this 4th Project Location – Enter the estimated CDBG-DR funding requested for this project location.
      • B.2c. Is there an additional project address? – Indicate whether there is an additional project location. If yes, complete the following for the fifth project location:
        • Fifth Project Location Address (5th) – Enter the full project location address, including the street address, city, state, and ZIP code. This is required even if the project location has not changed from the address provided during the Prescreen Step.
        • Most Impacted and Distressed (MID) County – Select the Most Impacted and Distressed (MID) County in which this project location will be located.
        • Total Estimated CDBG-DR Funding Request of this 5th Project Location – Enter the estimated CDBG-DR funding requested for this project location.
    • B.3. Project Description – Describe the project in sufficient detail using the fields below.
      • B.3a. Housing Need – Describe the housing need the project addresses.
      • B.3b. Project Objectives – Describe the objectives of the project.
      • B.3c. Scope of Work – Describe project activities, including any acquisition, demolition, construction, repair, debris removal, and rehabilitation. Clearly describe the physical scope of work for the entire project, focusing on what will be built, rehabilitated, or removed. Describe activities rather than budget line items or procurement.
      • B.3d. Project Outcomes and Benefits – Describe the outcomes and benefits the project will produce.
      • B.3e. Key Project Features – Describe the key features of the project.
      • B.3f. Population(s) Served – Identify the population(s) the project will serve.
      • B.3g. Planned Unit Types – Describe the planned unit types.
      • B.3h. Description of Existing and/or Proposed New Buildings – Describe existing and/or proposed new buildings.
      • B.3i. Additional Project Amenities – Describe any additional project amenities.
    • B.4. Site Conditions – Indicate whether any part of the proposed project is located in any of the following.
      • B.4a. Special Flood Hazard Area (SFHA) – Indicate Yes or No, in accordance with FEMA’s flood maps.
      • B.4b. Regulatory Floodway – Indicate Yes or No in accordance with FEMA’s flood maps.   .
      • B.4c. Non-Encroachment Area – Indicate Yes or No.
      • B.4d. Airport Runway Approach Zone – Indicate Yes or No.
      • B.4e. Sites with Known Toxins / Severe Contamination – Indicate Yes or No.
      • B.4f. Conversion or Acquisition of Farmland – Indicate Yes or No. Applicants must comply with the Farmland Protection Policy Act (FPPA).
    • B.5. 5+ Rental Units Under Common Ownership and Management – Indicate whether the proposed project includes at least five rental units under common ownership and management.
    • B.6. Demonstrate Tie-Back – Describe how the proposed project demonstrates a direct link to housing needs triggered or aggravated by Hurricane Helene, including unit loss, household displacement, or unmet needs in impacted counties or communities.
    • B.7. National Objective – CDBG-DR multi-family housing projects must meet a HUD National Objective as required by the 2025 Revised Universal Notice. Select the National Objective applicable to your project. See the program Policies & Procedures manual for additional guidance.
      • B.7a. Project Impact – Indicate the projected impact, including total rental units created or preserved, total affordable units created or preserved, units for special populations if applicable, and supportive services or partnerships if applicable.
      • B.7b. Urgent Need (if applicable) – If claiming urgent need, describe the nature and degree of seriousness of the conditions requiring urgent action.

    Save and Continue

    • Select "Save" to store your entries and return later, or
    • Select "Complete and Continue" to proceed to the next section of the application.

    Once all required fields in this section are completed, a check mark will appear next to Section B: Project Eligibility in the left-hand navigation menu. 

  • 5

    Section C: Project Information

    This section gathers details about the proposed MCR project. Applicants must describe the status, location, project timeline, and physical characteristics of the development to support the overall viability of the proposed development.

    Supporting documentation will be required in the Compliance Section (Section H) of the application that supports your answers. A list of the requested documents can be found in the Documentation Checklist, which is provided for the applicant’s optional use.

    Enter the following information on this step:

    • C.1. Project Name – Enter the name of the project.
    • C.2. Target Area / Site Description – Identify the geographic boundaries of the project and surrounding community. Include a map or parcel list in the Compliance Documentation section.
    • C.3. Project Type – Select the project type.
    • C.4. Total Estimated Project Cost – Enter the total estimated project cost.
    • C.5. Total CDBG-DR MCR Program Funds Requested – Enter the total CDBG-DR MCR Program funds requested.
    • C.6. Estimated Start Date – Enter the estimated project start date.
    • C.7. Estimated Completion Date – Enter the estimated project completion date.
    • C.8. Zoning Support – Indicate whether the project site’s zoning supports its end use of multi-family. If not, provide the status of progress and timeline for completion of zoning approval.
    • C.9. Site Control Status – Select the current status of site control. If applicable, enter the expiration date of any lease or purchase option, or explain other site control.
    • C.10. Occupants – Indicate whether there are any residential or commercial occupants on the site.
    • C.11. Tenant Relocation – Indicate whether any residential or commercial tenants have relocated from the site in the last 90 days.
    • C.12. Acquisition – Indicate whether the proposed project involves or will involve an acquisition.
    • C.13. Demolition – Indicate whether demolition of any structures is planned or required.
    • C.14. Infrastructure Access – Indicate whether the site has access to required infrastructure, including direct access by an existing paved, publicly maintained road.
      • C.14a. Infrastructure Progress – If No, provide an explanation, including all needed infrastructure improvements to serve the project and the timeline for completion.
    • C.15. Environmental Review Status – The State is the Responsible Entity (RE) for Environmental Review for MCR Program projects. Provide the following information.
      • C.15a. Environmental Review Progress – Indicate whether any environmental review has begun or been completed and provide details.
      • C.15b. Existing Environmental Conditions – Indicate whether any existing conditions of environmental significance are located on the project site and provide details.
    • C.16. Permit Status – Describe the status of any required permits. Indicate whether permits have been submitted, are in progress, or have been approved, and include dates or other supporting information where relevant.
    • C.17. Resilience and Sustainability – Describe how the design will incorporate resilience and sustainability standards. See the Policies & Procedures manual for the full description of Mitigation Performance Measures, then summarize resilience measures in the table provided.
    • C.18. Flood Mitigation and Hazard Resilience – Describe the project’s plan to comply with flood mitigation requirements and other hazard resilience best practices, if applicable. This includes radon testing/mitigation and lead-based paint and asbestos testing/mitigation for pre-1978 structures.

    Save and Continue

    • Select "Save" to store your entries and return later, or
    • Select "Complete and Continue" to proceed to the next section of the application.

    Once all required fields in this section are completed, a check mark will appear next to Section C: Project Information in the left-hand navigation menu. 

  • 6

    Section D: Capacity of the Applicant, Construction Partner(s), and the Property Management Team

    This section collects information about you, as the applicant, your construction partner(s), and the property management team. Please provide information about the staff, finances, experience with similar projects, and compliance history.

    Supporting documentation will be required in the Compliance Section (Section H) of the application that supports your answers. A list of the requested documents can be found in the Documentation Checklist, which is provided for the applicant’s optional use.

    Enter the following information on this step:

    • D.1. Name of the Applicant – Enter the name of the applicant.
    • D.2. Housing Experience – Enter how many years of experience the entity has developing or, if applicable, managing publicly funded affordable housing.
    • D.3. Partners and Commitments – List public, private (business), and nonprofit partners for this project, including joint ventures and construction partners. For each partner, provide the partner organization, partner role/position, staff name, title, responsibility/scope of work, and total years of CDBG-DR experience.
    • D.4. Project Management – Provide the following information about project management.
      • D.4a. Project-Management Structure – Describe the project-management structure and governance, including roles, decision-making process, and meeting frequency.
      • D.4b. Key Project Management Staff – List key project management staff and their qualifications, including company name, staff name, title, total years of CDBG-DR experience, and qualifications.
    • D.5. Grant Management - Indicate whether the lead applicant will receive significant grant management support from a partner (e.g., Council of Government, North Carolina League of Municipalities, North Carolina Association of County Commissioners, UNC School of Government, or a third-party consultant).
      • D5a. Grant Management Partner – If Yes, complete the Grant Management Partner table with the company name, partner role, staff name, title, total years of CDBG-DR experience, and qualifications.
    • D.6. Property Management – Provide the following information about the property management team.
      • D.6a. Property Management Team – Describe the property management team using the table provided, including company name, staff name, and title. .
      • D.6b. Property Management Experience – Enter how many years of experience the property management team has in managing affordable rental housing.
      • D.6c. Experience and Track Record – Include a detailed description of the team’s experience and track record with direct management, compliance monitoring, and affirmative marketing practices.
      • D.6d. Tenant Compliance Oversight – Describe the oversight that will be provided to ensure compliance with tenant eligibility and recordkeeping.
    • D.7. Cross Cutting Regulations - Identify the staff or contractors responsible for the four CDBG-DR cross-cutting regulatory compliance roles. For each, add a new row and provide the cross-cutting regulatory requirement, role/position, staff or contractor name, and responsibility/scope of work.
    • D.8. Open Findings – List any open findings related to past federal or state grants managed by the applicant.

    Save and Continue

    • Select "Save" to store your entries and return later, or
    • Select "Complete and Continue" to proceed to the next section of the application.

    Once all required fields in this section are completed, a check mark will appear next to Section D. Capacity of the Applicant, Construction Partner(s), and the Property Management Team in the left-hand navigation menu. 

  • 7

    Section E: Community Need

    This section gathers essential details about the proposed MCR project and its level of response to the unmet housing need in the project area. 

    Supporting documentation will be required in the Compliance Section (Section H) of the application that supports your answers. A list of the requested documents can be found in the Documentation Checklist, which is provided for the applicant’s optional use.

    Enter the following information on this step:

    • E.1. Priority Populations – Indicate whether the project serves priority populations. Check all that apply.
      • E.1a. Priority Population Explanation – Explain how the selected population(s) is served.
    • E.2. Evidence of Housing Shortage – Describe the evidence that demonstrates a shortage of affordable rental housing in your project’s area, such as a market study or housing needs assessment. You will be asked to provide a copy of these documents before submitting your application.
    • E.3. Addressing the Gaps – Describe how the proposed project addresses these gaps.
    • E.4. Alignment with Local Plans – Describe how the proposed project aligns with local recovery plans or housing plans.
    • E.5. Community Partnerships and Feedback – Describe community partnerships and stakeholder feedback used to shape the project.
    • E.6. DDA or QCT Location – Indicate whether the project is located in a Difficult Development Area (DDA) or Qualified Census Tract (QCT).

    Save and Continue

    • Select "Save" to store your entries and return later, or
    • Select "Complete and Continue" to proceed to the next section of the application.

    Once all required fields in this section are completed, a check mark will appear next to Section E: Community Need in the left-hand navigation menu. 

    Note: Applicants may use the left-hand menu to navigate back and forth between sections at any time. Completed sections remain editable unless the application has been submitted. 

  • 8

    Section F: Budget and Leveraged Resources

    Provide a detailed financial plan identifying total project costs, committed leverage, and the proportion of non-CDBG-DR funding. 

    Supporting documentation will be required in the Compliance Section (Section H) of the application that supports your answers. A list of the requested documents can be found in the Documentation Checklist, which is provided for the applicant’s optional use.

    Enter the following information on this step:

    • F.1. Total Estimated Project Cost – Enter the total estimated project cost.
    • F.2. Total CDBG-DR MCR Program Funds Requested – Enter the total CDBG-DR MCR Program funds requested.
    • F.3. Other Leverage Committed – Enter the amount of other leverage committed to the project.
    • F.4. Leverage Ratio (Non-CDBG-DR : CDBG-DR) – The system calculates the leverage ratio of non-CDBG-DR to CDBG-DR funds.
    • F.5. Percentage of Total Non-CDBG-DR Project Costs – The system calculates the percentage of total non-CDBG-DR project costs.
    • F.6. Cost-Reasonableness Standards – Provide a short summary describing how unit pricing, estimates, or bids were determined.  All costs must comply with 2 CFR Part 200, Subpart E.
    • F.7. Sources of Assistance – Disclose all sources of financial assistance received or anticipated for the same project or purpose. CDBG-DR funds may only cover unmet needs that remain after accounting for other funding sources, such as FEMA, SBA, insurance, tax credits, and private or philanthropic sources.
    • F.8. Financial Security Timeline – Describe when the project is estimated to be fully financially secure and provide a timeline.
    • F.9. Other Loan Terms – Provide the basic terms and conditions of any project loans, including interest rate, amortization, and maturity.
    • F.10. Contingency Funding – Describe what contingency funding or credit enhancements are available if costs increase.

    Save and Continue

    • Select "Save" to store your entries and return later, or
    • Select "Complete and Continue" to proceed to the next section of the application.

    Once all required fields in this section are completed, a check mark will appear next to Section F: Budget and Leveraged Resources in the left-hand navigation menu. 

    Note: Applicants may use the left-hand menu to navigate back and forth between sections at any time. Completed sections remain editable unless the application has been submitted. 

  • 9

    Section G: Achieving Results

    This section collects information about the number, type, and affordability of residential units, as well as the intended tenant population. This information is used to determine compliance with income targeting, affordability period requirements, and Fair Housing obligations. 

    Supporting documentation will be required in the Compliance Section (Section H) of the application that supports your answers. A list of the requested documents can be found in the Documentation Checklist, which is provided for the applicant’s optional use.

    Enter the following information on this step:

    • G.1. Affordability Period – Enter how long the project’s affordability period will be. Note the minimum affordability period required by the program.
    • G.2. Total Number of Units – Enter the total number of units created or preserved by the project.
    • G.3. Total Number of LMI Units – Enter the total number of low- and moderate-income (LMI) units created or preserved by the project.
    • G.4. Percentage of LMI Units – The system calculates the percentage of the project’s LMI units.
    • G.5. Accessibility Units – Enter how many units will be dedicated to populations with accessibility and/or functional needs.
    • G.6. Supportive Housing Units – Enter how many units will be dedicated to supportive housing, if any, and describe the supportive housing plan.
    • G.7. Supportive Services – Describe any supportive services or partnerships that will be available for residents.
    • G.8. Additional Affordability Measures – Describe any additional ways the project will promote long-term affordable housing, if applicable.

    Save and Continue

    • Select "Save" to store your entries and return later, or
    • Select "Complete and Continue" to proceed to the next section of the application.

    Once all required fields in this section are completed, a check mark will appear next to Section G: Achieving Results in the left-hand navigation menu. 

    Note: Applicants may use the left-hand menu to navigate back and forth between sections at any time. Completed sections remain editable unless the application has been submitted. 

  • 10

    Section H: Compliance Documentation

    Please attach the following supporting documentation. Each item should be clearly labeled and cross-referenced in the application submission. A list of the requested documents can be found in the Documentation Checklist, which is provided for the applicant’s optional use.

    1. Storm Tie-Back: Applicants must demonstrate a clear tie-back to the impact of Hurricane Helene. Preferred documentation includes pre- and post-disaster condition reports, FEMA or NC Emergency Management data, or comparable local assessments.
    2. Environmental Review Status & Supporting Documents (if applicable): Applicants are reminded that CDBG-DR funds are subject to HUD’s environmental review requirements under 24 CFR Part 58. No choice-limiting actions (e.g., acquisition, demolition, construction, or rehabilitation) may occur until the environmental review is complete and HUD has issued the Authority to Use Grant Funds (AUGF). If available, applicants must provide documentation of the current environmental review status, including any consultations under related federal laws (e.g., Section 106 of the National Historic Preservation Act, Endangered Species Act, and floodplain/wetland reviews).
    3. Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA): Applicants must adhere to the URA regulations under Section 104(d) and 49 CFR Part 24 when receiving CDBG-DR funds. This applies to any person who moves from the real property or moves their personal property from real property as a direct result of an acquisition, rehabilitation, or demolition for the proposed project. Applicants must provide documentation of occupancy for all current tenants and prior tenants from the last 90 days at the proposed site, as well as any documentation relating to the acquisition, relocation, or demolition activity if applicable. Acquisition documentation must include an appraisal of the project site.
      • Planned or Required Demolition
      • Planned or Completed Acquisition, including appraisal
      • Current Residential and Commercial Tenants
      • Prior Residential and Commercial Tenants from the last 90 Days
    4. Staff Capacity and Experience: Applicants must demonstrate official entity existence, sufficient capacity and experience to manage the proposed project, as well as disclose any conflicts of interest. Please submit the following:
      • Last two years of audited or reviewed financial statements, including Form 990s where applicable. Please note that if your application moves forward, DCR may ask for written financial policies and procedures, organizational chart detailing roles and responsibilities relative to financial controls, procurement policies, narrative of internal control structure, etc.
      • Authorized Signatory Documentation giving full signatory authority in regard to contracts and agreements, such as a board resolution, bylaws, policy, etc.
      • Disclosures of any identified conflicts of interest
      • Please complete the HUD 2880 Form and upload here
      • IRS Determination Letter (nonprofits only)
      • Copies of appropriate licenses and/or professional certifications of all office and field staff responsible for project delivery.
      • Housing Experience - Select the worksheet link to download the form. Complete one form per applicable project from the past 10 years, then upload the completed form(s).
      • Multi-Family Housing Experience Worksheet
      • An organizational chart specific to the CDBG-DR MCR funding of the proposed project, including CDBG-DR cross cutting regulations such as Davis-Bacon Labor Standards and Section 3.
      • Individual resumes for the project team demonstrating a track record of project completion, successful operation of affordable housing development, and compliance with federal regulations throughout operations.
      • SAM.gov Registration Certificate or Screenshot
      • Secretary of State Business Registration Record (non-municipality only)
      • Please complete the W-9 Form and upload here (excluding nonprofits)
      • Property Management: Please Submit:
        • An existing Property Management Agreement
        • List of Current Properties Under Management. Please include the property name, address, and point of contact information.
        • Financial records that show the financial status of current properties
    5. Site Map and Legal Description of Project Site: Applicants must submit a current site map and full legal description of the project site. The site map must clearly show parcel boundaries, surrounding land uses, road access, floodplain and wetland overlays (if applicable), and proximity to public infrastructure such as water, sewer, and transportation. The legal description must match recorded property documentation (e.g., deed or survey) and include parcel identification numbers (PINs) or assessor’s references. If multiple parcels are included, applicants must provide a consolidated map and description that cover the entire development footprint. All maps must be drawn to scale and include a north arrow, legend, and date of preparation. In addition, a FIRMette map is required that shows the parcel relative to the floodplain. Applicants must submit current zoning documentation. Sites must be zoned for Multi-Family residential use or demonstrate a clear path to rezoning approval within 90 days of a conditional award. Applicants must submit broadband infrastructure documentation for new construction or substantial rehabilitation projects, such as a schematic drawing or MEP narrative.
      • Broadband Infrastructure Documentation
      • FIRMette Map
      • Site Map (parcel boundaries) and Legal Description or Consolidated Map and Description for multiple parcels (if applicable)
      • Zoning Documentation
    6. Floodplain Management Strategy (if applicable): If the project site is located within or adjacent to a FEMA-designated floodplain or floodway, applicants must describe planned mitigation measures and demonstrate compliance with Executive Order 11988 on Floodplain Management. Strategies must include, at minimum, confirmation of compliance with local floodplain ordinances, elevation or floodproofing measures consistent with FEMA requirements, and documentation of coordination with the local floodplain administrator. Projects located on floodways may be deemed ineligible if compliance cannot be demonstrated.
    7. Proof of Site Control Documentation: Applicants must provide current, legally binding documentation establishing site control (e.g., recorded deed, fully executed purchase agreement, long-term lease, or valid option contract). Site control must be maintained through the anticipated date of CDBG-DR award closing.
    8. Community Alignment: Applicants must demonstrate alignment with community needs and objectives. The applicant should submit:
      • Evidence demonstrating housing needs, such as a market study or housing needs assessment.
      • Letters of Support from local government and community stakeholders. Letters from the local government should include how they plan to specifically support the proposed project.
      • Partnership Agreements with Service Providers
      • Documentation of proposed project site in a DDA or QCT
    9. Letter(s) of Funding Commitments, Awards, and Denials (non-CDBG-DR): Applicants must attach formal, binding commitment letters for all non-CDBG-DR financing sources, including LIHTC allocations, HOME funds, state housing trust funds, tax-exempt bonds, or private debt/equity. Conditional or speculative letters of intent will not satisfy this requirement. All commitments must specify the amount, terms, and conditions of funding. Both award and denial letters from all funding source types should also be attached.
    10. Scope of Work with Cost Estimates: Applicants must submit a detailed scope of work for the project. The scope must identify required repairs, replacements, or improvements and include line-item cost estimates consistent with industry standards, reflect current market pricing, and support the overall project budget submitted with the application.
    11. Capital Needs Assessment (CNA), if applicable: Capital Needs Assessment (CNA) are required for all projects that have received HUD/FHA multi-family loans. The assessment must identify required repairs, replacements, or improvements and include line-item cost estimates consistent with industry standards, reflect current market pricing, and support the overall project budget submitted with the application.
    12. 20-Year Operating Pro Forma: Applicants must provide a detailed 20-year operating pro forma showing anticipated income, expenses, debt service, reserves, and net operating income. The pro forma must include assumptions regarding occupancy, rent growth, operating costs, and reserve contributions. Applicants should identify any public subsidies (e.g., rental assistance, tax credits) assumed in the projection. Sensitivity analyses or stress tests demonstrating financial feasibility under different scenarios (e.g., lower occupancy, delayed lease-up) are encouraged. DCR’s requirements around rental requirements are found in the program’s policies and procedures DCR Renew NC Multi-Family Construction and Repair Program Policies and Procedures.
    13. Sources and Uses: Applicants must attach a budget worksheet (sources and uses) that is consistent with the financial pro forma.
    14. Loan Terms and Conditions: Applicants must submit the terms and conditions of all project loans obtained.
    15. Detailed Construction Timeline with Milestones: Applicants must submit a construction and expenditure timeline that identifies key milestones, including acquisition, financing closing, permitting, construction start, major construction phases, substantial completion, and placed-in-service dates. The timeline must also show expected expenditure drawdowns to support alignment with CDBG-DR grant disbursement schedules.
    16. Operating and Replacement Reserve Strategy: Applicants must describe a reserve funding strategy that ensures adequate resources for long-term operations and capital replacements. At a minimum, the plan should identify:
      • Initial reserve deposits at project closing.
      • Ongoing annual contributions, consistent with industry standards and lender/investor requirements.
      • Account structures (e.g., operating reserve, replacement reserve).
      • Policies for access, replenishment, and monitoring of reserves.
    17. Insurance Documentation (Builder’s Risk, General Liability, etc.): Applicants must provide proof of applicable insurance coverage, including Builder’s Risk, General Liability, Property, and Workers’ Compensation (as applicable). Coverage must meet or exceed industry standards and lender requirements, and evidence of coverage must be maintained throughout both construction and operations.
    18. Draft Land Use Restrictive Agreement (LURA) or Regulatory Agreement: Applicants may attach a sample or draft LURA (or equivalent regulatory agreement) that will govern affordability and income/rent restrictions consistent with CDBG-DR requirements. The LURA must specify:
      • The affordability period and applicable income targeting (e.g., 80% AMI households).
      • Rent restrictions aligned with HUD guidelines.
      • Monitoring and enforcement provisions.
      • Remedies for non-compliance.
    19. Repayment Guarantees or Risk Mitigation Instruments (if applicable): If required or available, applicants must provide documentation of risk mitigation measures, such as repayment guarantees, performance bonds (required), or letters of credit. These instruments should demonstrate the applicant’s ability to cover potential cost overruns, compliance issues, or other financial risks that may arise during project development.

    Save and Continue

    • Select "Save" to store your entries and return later, or
    • Select "Complete and Continue" to proceed to the next section of the application.

    Once all required fields in this section are completed, a check mark will appear next to Section H: Compliance Documentation in the left-hand navigation menu. 

    Note: Applicants may use the left-hand menu to navigate back and forth between sections at any time. Completed sections remain editable unless the application has been submitted. 

  • 11

    Section I: Certifications

    Please provide the following information:

    By signing below, the applicant certifies that:

    1. The information provided in this application is true and complete to the best of the applicant’s knowledge.
    2. It understands that the submission of this application does not guarantee funding.
    3. The project will comply with all applicable federal, state, and local laws, regulations, and policies governing CDBG-DR funds, including but not limited to those set out in this Certifications section, as well as those found in the Renew NC Multi-Family Construction and Repair Program Policies and Procedures.
    4. If, after submission, any change occurs to any of the material information provided in this application while the application is pending consideration with DCR, the applicant will disclose the same and update that information with DCR as soon as practicable after becoming known to it.
    5. It has not within a five-year period preceding this certification been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.
    6. It is not presently for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph 6 of this certification.
    7. It has not, within a five-year period preceding this certification, had one or more public projects (Federal, State, or local) terminated for cause of default.
    8. It has not, within a five-year period preceding this certification, had a bankruptcy, adverse fair housing or civil rights settlement, or mortgage default or arrearage of three months or more.
    9. It possesses legal authority to apply for the grant and execute the proposed program activities.
    10. If applicable, that it has secured from its governing body all necessary internal approvals, or its governing body has duly adopted or passed, as an official act, all necessary resolutions, motions or taken similar action authorizing the filing of the application, including all assurances contained therein and to provide all additional information as may be required.
    11. If applicable, it has facilitated or will facilitate and comply with all citizen participation requirements, including but not limited to:
      • Providing citizens with an opportunity to participate in the determination of priorities in community development and housing needs;
      • Providing adequate notices for one or more public hearings;
      • Holding one or more hearings on the proposed application;
      • Providing for citizen participation when considering any amendments; and
      • Allowing for citizen participation in the planning and assessment of the community development program.
    12. It has developed program activities to primarily benefit targeted income person and households, and each activity in the program meet a national objective by benefiting to low-and moderate-income (LMI) persons or meet an urgent community need.
    13. It will cooperate with the State in its status as the responsible Federal entity under the National Environmental Policy Act of 1969 (NEPA) and other provisions of Federal law, as specified in 24 CFR Part 58, and confirms that no choice-limiting actions (acquisition, demolition, construction, rehabilitation) have occurred or will occur prior to HUD’s issuance of the Authority to Use Grant Funds (AUGF).
    14. It will not carry out any of the activities under this agreement in a manner that results in a prohibited duplication of benefits as defined by HUD and Section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 USC 5155) and further understands that it must repay any assistance later received for the same purpose as those awarded.
    15. It will comply with the regulations, policies, guidelines, and requirements of 2 CFR Part 200 and 24 CFR Part 85, as modified by 24 CFR 570, Subpart J, as they relate to the application, acceptance, and use of Federal funds under this document.
    16. It will comply with all requirements imposed by the State concerning special requirements of law, program requirements, and other administrative requirements.
    17. It will follow all applicable federal procurement policies per 24 CFR §200.317 et seq. It will comply with all applicable Federal and State labor standards and requirements, including but not limited to:
      • Section 110 of the Housing and Community Development Act of 1974, as amended, 24 CFR 570.603;
      • Davis-Bacon and Related Acts (40 U.S.C. 276(a) and 46 U.S.C. 2786a) with respect to prevailing wage rates, except where exempted by law;
      • The Contract Work Hours and Safety Standards Act of 1962, as amended (40 U.S.C. 3702 et seq.), requiring that mechanics and laborers (including watchmen and guards) employed on federally assisted contracts be paid wages of not less than one and one-half times their basis wage rates for all hours worked in excess of eight in a calendar day or forty in a work-week, whichever is greater;
      • The Federal Fair Labor Standards Act (29 U.S.C. Sec. 201 et seq.) requiring that covered employees be paid at least the minimum prescribed wage, and also that they be paid one and one-half times their basic wage rate for all hours worked in excess of the prescribed work-week; and
      • The Drug-Free Workplace Act (41 U.S.C. Sec. 8103 et seq.).
    18. It will comply with all applicable Federal and State nondiscrimination standards and requirements, including but not limited to:
      • Title VI of the Civil Rights Act of 1964 (Pub. Law 88-352), and the regulations issued pursuant thereto (24 CFR Part 1), which provides that no person in the United States shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance;
      • Title VIII of the Civil Rights Act of 1968 (Pub. Law 90-284), as amended, administering all programs and activities relating to housing and community development in a manner to affirmatively further fair housing;
      • Section 109 of the Housing and Community Development Act of 1974, as amended, and the regulations issued pursuant thereto (24 CFR 570.602), which provides that no person in the United States shall, on the grounds of race, color, religion, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds provided under the act;
      • Section 504 of the Rehabilitation Act of 1973, as amended;
      • Titles I through V of the American with Disabilities Act of 1990;
      • The Age Discrimination Act of 1975 (Public Law 94-135);
      • All applicable Executive Orders related to equal opportunity in housing and nondiscrimination; and
      • Policies required by the State to affirmatively further fair housing.
    19. It will comply with Section 3 of the Housing and Urban Development Act of 1968, as amended, which provides that, to the greatest extent feasible, opportunities for training and employment shall be given to recipients of public housing and lower-income residents of the unit of local government or the metropolitan area (or non-metropolitan county) in which the project is located.
    20. It will, to the greatest practical extent under State law, comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and will comply with Section 104(d) and HUD implementing regulations at 49 CFR Part 24; and inform affected persons of their rights and of the acquisition policies and procedures set forth in the regulations at 49 CFR Part 24 and 24 CFR 570.488. The URA applies to any person who moves from the real property or moves their personal property from the real property as a direct result of an acquisition, rehabilitation, or demolition for the proposed project. Applicants must provide documentation of occupancy for all current tenants and prior tenants from the last 90 days at the proposed site, as well as any documentation relating to the acquisition, relocation, or demolition activity if applicable.
    21. It will minimize displacement of persons as a result of activities assisted with federal assistance and comply with Title II of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (42 U.S.C. 4601 et seq.), and HUD implementing regulations at 49 CFR Part 24 and 24 CFR 570.488, which includes, but is not limited to, providing relocation payments and assistance to all persons displaced as a result of acquisition of real property for an activity assisted under the CDBG-DR program.
    22. It will comply with the State's conflict-of-interest policy and provisions specified in the CDBG-DR Administrative Manual, the State’s CDBG-DR program, and 24 CFR § 570.611.
    23. It will comply with the State’s Personally Identifiable Information (PII) Policy and 2 CFR § 200.303 and take reasonable measures to safeguard protected personally identifiable information, as defined in 2 CFR § 200.1, and any other information that HUD or the State designates as sensitive.
    24. It will comply with the Anti-Kickback Provision of the Copeland Act of 1934, as amended (18 U.S.C. 874, 40 U.S.C. 276(a), and 41 U.S.C. § 51-58), which outlaws and prescribes penalties for “kickbacks” of wages in federally financed or assisted construction activities.
    25. It will comply with the provisions of the Hatch Act (5 U.S.C. §1501, et seq.), which limits the political activity of employees and will:
      • Certify and agree that no federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
      • If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer of employee of any agency, a Member of Congress in connection with the federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
    26. It will give the State, HUD and Comptroller General, through any authorized representatives, access to and the right to examine all records, books, papers, or documents relating to the grant and CDBG-DR project or activity.
    27. It will comply with the Single Audit Act of 1984, as amended, and any applicable requirements set forth in 2 CFR Part 200, or certifies that it is exempt from these requirements;
    28. It will comply with the flood insurance purchase requirement of the Section 102(a) of the Flood Disaster Protection Act of 1973 (Pub. Law 93-234), as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards.
    29. It will, in connection with any environmental assessment under the National Historic Preservation Act of 1966 (54 U.S.C. 300101 et seq.) and the Preservation of Archeological and Historical Preservation Act of 1974 (16 U.S.C. 469, et seq.), as amended, consult with the State Historical Preservation Officer to identify properties listed in or eligible for inclusion in the national register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by any proposed activity; and comply with all requirements established by the State to avoid or mitigate adverse effects upon such properties.
    30. It will comply with all applicable Federal and State environmental standards and requirements, including but not limited to:
      • The National Environmental Policy Act of 1969 (42 U.S.C. sec. 4321 et seq.) and 24 CFR Part 58;
      • The Endangered Species Act of 1973, as amended, (16 U.S.C. Sec. 1531 et seq.);
      • The Fish and Wildlife Coordination Act of 1958, as amended (16 U.S.C. Sec. 661 et seq.);
      • The Wild and Scenic Rivers Act of 1968, as amended (16 U.S.C. Sec. 1271);
      • The Safe Drinking Water Act of 1974, as amended, (42 U.S.C. Sec. 30(f) et seq.);
      • Section 401 (f) of the Lead-Based Paint Poisoning Prevention Act, as amended (42 U.S.C.S. 4831(b)), Lead-Based Paint Regulations (24 CFR Part 35), and Title X of the Housing and Community Development Act of 1992;
      • The Clean Air Act of 1970, as amended (42 U.S.C.S. 7401 et seq.);
      • The Federal Water Pollution Control Act of 1972, as amended, (33 U.S.C.S. 1251 et seq.);
      • The Clean Water Act of 1977 (Public Law 95-217); and
      • The Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act of 1976 (42 U.S.C. Sec. 6901 et seq.).
    31. Neither it nor its staff are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in federal assistance programs, in any proposal submitted in connection with the CDBG-DR program, per the Excluded Party List System located at In addition, it certifies that it will not award contracts to or otherwise engage the services of any contractor while that contractor (or its principals) is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation from the covered transaction, in any proposal submitted in connection with the CDBG-DR program under the provisions of 24 CFR Part 24.
    32. It will comply with all parts of Title I of the Housing and Community Development Act of 1974, as amended, which have not been cited previously, as well as with all other applicable laws.
    33. It will not attempt to recover any capital costs of public improvements assisted in whole or in part with CDBG-DR funds by assessing any amount against properties owned and occupied by persons of low- and moderate-income (LMI) including any fee charged or assessment made as a condition of obtaining access to such public improvements, unless:
      • CDBG-DR funds received are used to pay the proportion of such fee or assessment that relates to the capital costs of public improvements that are financed from revenue sources other than CDBG-DR funds; or
      • For purposes of assisting any amount against properties owned and occupied by persons of low- and moderate-income (LMI) who are not persons of very low income, that it lacks sufficient funds received from CDBG-DR Program to comply with the requirements of this clause.

    [Authorized Signatory]

    [Authorized Representative Signature]

  • 12

    Application Submit

    The Application Submit section is the final step to review, certify, and submit the completed application. 

    Review Completion Status

    Before submitting, confirm that all application sections display a green check mark in the left-hand navigation menu.

    • A green check mark indicates the section is complete.
    • A gray or missing check mark indicates required information or documents are still missing in that section.

    If the Submit button is inactive or unavailable, review each section to locate and complete any missing fields or uploads.

    Participants may select any section in the left-hand menu to review or update information prior to submission. 

    Certification and Electronic Signature

    To proceed with submission: 

    1. Select the checkbox to certify that the information provided in the application is true and complete to the best of the signer’s knowledge.
    2. Under Authorized Signature, select "Click here to electronically sign."
    3. Enter the signer's full name as prompted.
    4. Select "Sign" to apply the electronic signature.

    Once the signature is successfully completed, the signer's name is displayed under Authorized Signature. 

    A confirmation message appears indicating the email address of the signer and the date and time the prescreen was electronically signed. 

    Submit the Application

    1. Select "Application Submit."
    2. A confirmation window will appear with a message explaining that once the application is submitted, no additional edits can be made unless the application is re-opened by a Program Administrator.
    3. Participants must choose one of the following options:
      • Cancel – Returns you to the Submit page without submitting. The application remains editable.
      • Proceed – Confirms submission and formally submits the completed prescreen. 

    After selecting "Proceed" on the submission confirmation window, the system displays the Application Submitted screen. 

  • 13

    After Application Submission

    After you submit your application, you can:

    • Review your submitted application by selecting any section in the left-hand navigation menu.
    • Use Print Application to download or print a copy for your records.
      • Select "Print Application" from the left-hand panel.
      • This will generate a printable version of your submitted application, downloaded to your browser. 

    Please note:

    • Submitted applications are read-only and cannot be edited.
    • No additional action is required from the applicant unless contacted by the program. 

Contact

Division of Community Revitalization

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